1. Information on the Administrator and the collection of personal data. Source from which the personal data originate.
1.1. Administrator within the meaning of art. 4 point 7 of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (hereinafter referred to as the Regulation) in relation to your personal data, subject to point 1.2., is COLLECTOMATE SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ with its seat in Łódź, registered office and address: ul. St. Teresa from Dzieciątka Jezus 100, 91-341 Łódź, registration authority, register, registry number: District Court for Łódź Śródmieście in Łódź, XX Commercial Division of the National Court Register, register of entrepreneurs of the National Court Register, KRS number: 0000714802, NIP: 9471994861; REGON: 369288788, share capital: PLN 14,500, fully paid up (hereinafter referred to as the Administrator).
1.2. The data processed and made available to the Administrator referred to in this point and for the purpose referred to in this point, may depend on the Collectomate’s Supplier (i.e. any entity which provides the access to a Collectomate and enabling to use the Collectomate in the place where the Collectomate is located, e.g. an employer, or the owner or administrator of the real estate where the Collectomate is located) and the Authorization granted by the Collectomate’s Supplier. The case referred to in this point concerns purpose of granting Authorization and the use of Collectomate functions dependent on Authorization and may include personal data whose introduction to the Application may depend on the granting of Authorization, i.e. in a given case depending on the Collectomate’s Supplier, as appropriate: email address, delivery key. In this case, the data administrator within the meaning of the Regulation for the purpose of which is the granting of Authorization and the use of Collectomate’s functions dependent on Authorization, is the Collectomate’s Supplier.
1.3. The Administrator processes the personal data provided by you for the purpose necessary for the proper functioning of the Application, including to the extent necessary to register in the Application, in particular to ensure an appropriate level of registration security. For this purpose, the Administrator collects your personal data such as: email (functioning as a login), phone number and password. Providing this personal data is necessary to perform the contract for the use of the Application, and their processing is carried out on the basis of art. 6 sec. 1 point b) of Regulations. You can also enter your name and surname (last name) in the Application – providing this data is voluntary, but it helps to improve the use of the Application and allows you to use additional functions of the Application. If you provide your first and surname, because of the fact that it is used to use additional functions and facilities of the Application, it is also based on art. 6 sec.1 point. b) of the Regulations. Your data, in particular the telephone number, may also be provided by you without using the Application in order to use the Administrator’s electronic service which is sending messages related to the use of the Collectomate, including notification of delivery. In this case, the processing of personal data takes place on the basis of art. 6 sec 1 point b) of the Regulations, i.e. when it is necessary to perform a contract for a given electronic service.
In the event of receiving personal data from the Collectomate’s Supplier, sender of the shipment, Deliverer ensuring delivery of the shipment, the source of the data is the information received from these entities, i.e.: the Collectomate’s Supplier (any entity which provides the access to a Collectomate and enabling to use the Collectomate in the place where the Collectomate is located, e.g. an employer, or the owner or administrator of the real estate where the Collectomate is located), sender of the shipment or the Deliverer.
1.4. With regard to your personal data, the Administrator does not make automated decisions, including decisions resulting from automated processing, including profiling within the meaning of the Regulation.
1.5. The Administrator stores your personal data only for the period necessary to perform the contract and to comply with the requirements resulting from the applicable provisions. After these periods, your personal data will be deleted.
2. The rights of data subjects
2.1. You have the right to receive from the Administrator a confirmation whether they process your personal data. You have the right to demand access to your data and the right to obtain from the Administrator information on the purposes of the processing and the categories of processed personal data, information on the recipients and categories of the recipients to whom your personal data is disclosed, the planned period of storing your personal data and the source of data in the case when it was not obtained from the data subject. You have the right to obtain information whether the Administrator takes automated decisions concerning the data subjects, e.g. based on profiling. You also have the right to obtain copies of your data.
2.2. Moreover, you have the right to demand that your personal data be rectified, the right to demand that personal data be deleted, the right to demand restriction of processing, the tight to transfer data and the right to object to processing. You may use these rights:
2.2.1. When it comes to demanding rectification of data: when your data is incorrect or incomplete;
2.2.2. When it comes to demanding deletion of data: when your data is no longer necessary for the purposes for which it was collected by the Administrator; when you object to the processing of your data; when your data is processed unlawfully; data should be deleted for the purpose of fulfilling the obligation resulting from legal regulations; or data was collected in connection with offering information society services and if the data will be processed on the basis of consent, when you withdraw your consent to data processing
2.2.3. When it comes to restriction of data processing: when your data is incorrect – you may demand restriction of data processing for the period when the Administrator is able to check the correctness of the data; when processing of your data is performed unlawfully, but you do not want your data to be deleted; when your data is not needed by the Administrator, but you will need the data in order to establish, claim or prove damages; when you objected to data processing – until the time it is established whether the legitimate interest of the Administrator is superior to the basis for the objection;
2.2.4. When it comes to the right to transfer data: when processing of your data is performed pursuant to your consent or on the basis of an agreement and when processing is performed in an automated way;
2.2.5. When it comes to the right to make an objection: when processing of your personal data is performed on the basis of the legitimate interest and when your objection is justified by your particular situation; when your personal data is processed for the purpose of direct marketing and it is profiled.
2.3. You also have the right to make a complaint to the supervisory authority if you decide that processing of your personal data breaches the provisions of the Regulation. In Poland, the supervisory authority is the President of the Office for Personal Data Protection (2 Stawki Street, 00-193 Warsaw).
2.4. Due to the implemented security procedures you may be asked to confirm your identity before you execute your rights.
3. Consent for personal data processing
3.1. If the Administrator processes personal data that are not indispensable for the performance of the service of using the Application and the contract for the use of the Application and in any other case where the processing of data is optional, data will be processed on the basis of consent, i.e. art. 6 par. 1 letter a) of the Regulation. In such case, you are always free to provide such data and you must express prior consent for personal data processing.
3.2. Consent is given after reading this policy. In this case, you consent to the collection and processing by the Administrator of the personal data is provided for the purpose expressly indicated when giving consent, in the manner specified in the consent e.g. by ticking the appropriate box.
3.3. You may withdraw your consent at any moment using the same way in which you granted your consent, i.e. by unticking the relevant box.
3.4. Besides, you may withdraw your consent by sending to the Administrator an appropriate declaration on withdrawing your consent using the method indicated in point 6 hereof.
3.5. Withdrawing your consent has no impact on the lawfulness of processing effectuated on the basis of your consent before your consent was withdrawn.
4. Information on personal data recipients/categories of personal data recipients
4.1. The Administrator also uses external service providers who may process personal data on behalf of the Administrator e.g. providers of hosting services. Transfer of data may only be done for the purpose of providing such services. The Administrator uses the services only of such entities who provide sufficient guarantee of protection of data subjects’ rights. Personal data processing by such entities is performed on the basis of written agreements concluded with the Administrator. Such entities follow the Administrator’s guidelines and are subject to the Administrator’s audits.
5. Security of personal data
5.1. The Administrator processes your personal data pursuant to the provisions of the Regulation. The Administrator uses appropriate technical and organizational measures for the purpose of ensuring security and sufficient confidentiality and integrity of personal data, including protection against unauthorized access to personal data, against illegal or unlawful processing or against accidental loss, unauthorized change, destruction or damage.
6. Contact data
6.1. Any requests, demands, notifications, or inquiries regarding personal data processing should be submitted by e-mail to firstname.lastname@example.org or by mail to the following address: COLLECTOMATE SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ with its seat in Łódź, ul. św. Teresy od Dzieciątka Jezus 100, 91-341 Łódź.
Valid from January 12, 2020.